2013 National Match Lodging Procedures

 

PLEASE READ THE LODGING PROCEDURES LISTED BELOW BEFORE SUBMITTING A RESERVATION REQUEST

ONLINE FORMS (Sorry, reservations are closed)

Team Reservation Request Form

Special Needs Request Form

DOWNLOADABLE FORMS

2013 National Match Lodging Procedures
Team Reservation Request Form
Special Needs Reservation Request Form

Types of Lodging:

Huts – 4 Single Beds	$43.90 per night, rented by room
Hut Bed - one Single Bed	$10.98 per night, per bed
RV Site - Full Hook-up	$40.57 per night, per site
Tent Camping - 1 site	$20.28 per night, per site
Barracks Bed - 1 Single Bed	$10.98 per night, per bed

Lodging Priorities are as follows:

1st Priority	Support Organizations (NRA, CMP, OHANG, Commercial Vendors)
2nd Priority	Jr. Teams (Affiliated Clubs or State Association entering Junior Teams)
3rd Priority	Adult Teams Sponsoring Jr. Teams (Affiliated Clubs or State Association)
4th Priority	Adult Teams (Affiliated Clubs or State Association)
5th Priority	Special Needs (Require Doctor's Statement for Competitor)
6th Priority	Individual Competitors

 

Online Reservations

Team and Special Need Reservation Requests can be submitted online by going to www.cplcc.com and clicking on the National Match Info link. Scroll through the page to find the correct reservation form. The reservation request forms themselves can be printed and mailed in or the requests can be submitted online. Requesting a reservation online follows the same procedures as outlined below. For more information please feel free to call the Lodging Office at the phone number listed above.

Support Personnel Reservations

Support Organizations must submit their reservation request in writing by October 31, 2012. Commercial Row Vendors are limited to no more than two rooms or huts per contracted vendor and must also be submitted in writing by October 31, 2012.

Junior Team/Team Reservations

Priority will be given to teams which have entered junior teams in 2012 National Matches and have committed to enter a junior team in the 2013 National Matches.
Teams must be able to provide proof of being a NRA/CMP Affiliated Club or State Association. This is critical, as this information will be verified through the NRA/CMP prior to processing your reservation request. 

Each Organization or Club may only submit one junior and one adult team request for each of the National Match phases.  Duplicate adult or junior team requestforms will cause elimination of all reservation requests submitted. 
Reservation Requests will be processed on a first received, first serve basis. 

Team Reservations will be coordinated by a single individual, this Point of Contact must be responsible for the following:

• Completing a 2013 National Match Team Reservation Form, forms will be available at the Camp Perry Lodging Office or on our website www.cplcc.com , by January 30, 2013.

• Requesting the total number of beds/lodging units with arrival and departure dates.

• Submitting a team reservation request form. The request must be completed and postmarked between March 1, 2013 and March 31, 2013.  Walk-ins will not be accepted.

• After receiving confirmation of reservations, the POC will be required to make a non-refundable deposit payment on all reservations.

This deposit payment should not be submitted with the reservation request; payment will be requested after reservations have been confirmed by the Camp Perry Lodging Office. Deposits must be received within 14 days after the confirmation notification has been received to guarantee reservations. Please refer to the deposit section below for more information.

• All changes and cancellations to reservations. Please refer to the changes and cancellations section below for more information.

• Pick-up and sign for all reservations at the rental office on arrival date. Please refer to the check-in and check-out section below for more information.

• Payment on all reservations in full and any additional costs incurred by any member of your team during their stay.

• Ensure that all team members are aware of the National Match Lodging procedures.

• Completing and returning liability release forms for all Hut and Barracks rentals.

*Military Teams should continue to contact the Camp Perry Logistics Office and complete the necessary forms for military barracks for National Match 2013 Lodging. Military Teams who wish to request hut lodging should submit a Team Reservation Request form based on the above Team Reservation criteria. Military Teams will be given a 3rd priority on quarters. Do not submit a Team Reservation Request if you have already submitted a request for barracks through the Camp Perry Logistics Office.

Special Needs Competitors

Those competitors requiring specific accommodations due to medical conditions will be given 5th priority. A limited number of lodging rooms will be held for these competitors.

• Competitors must obtain the Special Needs Reservation Request Form, forms will be available at the Camp Perry Lodging Office or on our website www.cplcc.com, by January 30, 2013.

Reservation Requests will be processed on a first received, first serve basis.  Reservation requests must be submitted and post marked between March 1, 2013 and March 31, 2013.  No walk-ins will be accepted.  Please apply only once! Duplicate request forms will cause elimination of all reservation requests submitted.
A current statement from the competitor’s physician must be attached to the reservation request form. This doctor’s statement must be on the physician’s letterhead or prescription pad paper, be dated within the last 12 months, and describe the housing requirements needed. The exact medical condition is not required due to patient confidentiality.
After receiving confirmation on reservations, the Special Needs Competitor will be required to make a non-refundable deposit payment on all reservations.
This deposit payment should not be submitted with the reservation request; payment will be requested after reservations have been confirmed by the Camp Perry Lodging Office. Deposits must be received within 14 days after the confirmation notification has been received to guarantee reservations. Please refer to the deposit section below for more information.

Please refer to the check-in, check-out, changes, and cancellations sections below for more information on your reservation.

 

Individual Competitors

Reservations can be requested by telephone based on the following schedule;
Pistol Phase Competitor Lodging Call In-Dates:  April 22 to April 26, 2013.
Smallbore Phase Competitor Lodging Call In-Dates: April 22 to April 26, 2013.
Highpower Phase Competitor Lodging Call In-Dates: April 29 to May 3, 2013.
All Phases Competitor Lodging Call In-Dates: After May 6, 2013.

All above mentioned Reservation Requests will be assigned on a first come, first serve basis. 
To request a reservation by telephone please call the Camp Perry Lodging Office at
1-888-889-7010 between the hours of 9:00 A.M. and 4:00 P.M. Tuesday through Saturday.
Walk-ins will not be accepted.   No written requests will be accepted for Individual Competitors.
Information to know before calling to request a reservation;

• Know your arrival and departure dates. We will be unable to make a reservation without this information so please know your exact dates.

• A credit card (Master Card, Visa, or American Express) will be required to make a reservation. A non-refundable deposit will be required when making your reservation. The deposit will be charged to your credit card account when making your reservation. Please refer to the deposit section below for more information.

• You will be given a confirmation number at the time of your call. Please keep this number somewhere safe, you will need to have this number to make changes and at check-in.

• You must be 18 years of age or older to request reservations. Proof of age may be requested upon check-in.

• Please read the changes, cancellations, check-in, and check-out sections below for more information about your reservation.

General Information on all Reservations

Pets
Pets are not permitted on the Camp Perry Training Site.  During the 2012 National Matches pets were permitted in the Recreational Vehicle Park only. This policy will be reviewed to determine whether this exemption will be continued in 2013.  Please contact us after February or see our website for a final determination.  If this policy is continued, all pets brought by guests must be registered with the Lodging Office and must remain in the RV Park at all times.

Deposits
The deposit required for each unit’s reservation is equal to the first night’s rent on each unit and will be applied to that unit only. If that room is cancelled at any time the deposit is forfeited and can not be refunded for any reason. Deposits are transferable when upgrading types of accommodations only.
Changes
All changes to reservations must be made prior to check-in. Once the reservation has been checked-in, the renter is obligated to pay the full rental amount. No refunds will be given for early departure.
Cancellations
Cancellations should be accomplished 24 hours prior to the confirmed arrival date. Any deposit applied to the cancelled reservation will be forfeited by the competitor.
Check-In
Check-In time for all reservations is between 2:00 P.M. and 10:00 P.M. Reservations that are not picked up by 10:00 P.M. on the arrival date will be considered cancelled and deposits forfeited, unless arrangements have been made with the Camp Perry Lodging Office prior to the confirmed date of check-in.
Check-Out
Check-Out must be accomplished no later than 10:00 A.M for all properties except the RV Park. Check out time for the RV Park is Noon. Please ensure that the rental unit is cleared and all keys are returned on the morning of departure. Additional charges will be incurred for late check-outs and keys that are not returned.

Questions
If you have any questions please feel free to call us at 1-888-889-7010 or email us at info@cplcc.com.